10 ATS Resume Mistakes That Are Costing You Interviews

Even highly qualified candidates get rejected by ATS systems due to avoidable formatting and content mistakes. Here are the most common errors and how to fix them.

Mistake 1: Using Complex Formatting

The mistake is using tables, text boxes, columns, graphics, and creative layouts that confuse ATS parsers. The fix is to use simple, single-column layouts with standard section headings. Save creative designs for portfolios.

Mistake 2: Submitting as PDF When Not Requested

The mistake is that many ATS systems struggle to parse PDF files correctly, especially older versions. The fix is to submit as .docx unless the job posting specifically requests PDF format.

Mistake 3: Missing Critical Keywords

The mistake is using different terminology than the job description, even if the meaning is identical. The fix is to mirror the exact language from the job posting. If they say project management, do not just write managed projects.

Mistake 4: Inconsistent Formatting

The mistake is mixing date formats, bullet styles, or section headings which confuses ATS parsing. The fix is to maintain consistency throughout. Use the same date format, bullet style, and heading format for all sections.

Mistake 5: Using Headers and Footers

The mistake is that many ATS systems cannot read information in headers and footers, causing your contact details to be lost. The fix is to place all information, including contact details, in the main body of your resume.

Mistake 6: Using Uncommon Section Headings

The mistake is using creative headings like Where I Have Made an Impact instead of Work Experience. The fix is to stick with standard headings that ATS systems recognize.

Mistake 7: Including Images or Graphics

The mistake is adding photos, logos, or decorative graphics that ATS cannot process. The fix is to keep your resume text-only for ATS submissions.

Mistake 8: Not Tailoring for Each Application

The mistake is sending the same generic resume to every job. The fix is to customize your resume for each position, emphasizing relevant keywords and experience.

Mistake 9: Overusing Abbreviations

The mistake is using abbreviations without spelling them out at least once. The fix is to write Customer Relationship Management (CRM) before using CRM alone.

Mistake 10: Poor File Naming

The mistake is naming your file something like resume_final_v3.docx. The fix is to use professional naming like FirstName_LastName_Resume.docx.

The Solution: ApplyFlow

Manually checking for all these mistakes takes hours and still leaves room for error. ApplyFlow automatically ensures your resume avoids all common ATS pitfalls while optimizing for maximum visibility.

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